Privacy Notice – Sharon Stacey Music

We take your privacy very seriously. This Privacy Notice sets out our duties to you when you use our website and when we provide services to you.

It is important that you read this Privacy Notice so that you are aware of how and why we are collecting and using your personal data. The Privacy Notice describes how we collect and use personal data about you during and after your relationship with us, in accordance with data protection law; the General Data Protection Regulation (GDPR) and Data Protection Act 2018 (DPA). 

Sharon Stacey trading as Sharon Stacey Music of info@sharonstaceymusic.com is the controller for the purposes of Data Protection compliance. In this Privacy Notice, references to ‘us’, ‘our’ or ‘we’ are to Sharon Stacey Music as controller. Everything that we do with your personal data – for example storing it, working with it, sharing it or deleting it – is referred to as “processing”.

We respect your right to privacy. Data Protection legislation requires us to follow security procedures regarding the collection, storage and disclosure of personal data in order to avoid unauthorised loss or access. As such we ensure both we and our third-party service providers have implemented industry-standard security systems and procedures to protect information from unauthorised disclosure, misuse or destruction. We have procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

WEBSITE USE

Sharon Stacey Music may collect and process the following data about you:

• ACTIVE INFORMATION COLLECTION: Like many websites, this Website actively collects information from its visitors by permitting you to communicate directly with us via e-mail and enquiry forms. Some of the information that you voluntarily submit may be personally identifiable information (that is, information that can be uniquely identified with you, such as your full name, address, e-mail address, phone number, age, date of birth, equality and diversity information, place of work).  We also collect such personally identifiable information when you report a problem with this Website.

You will be informed at each information collection point what information is required, and what information is optional.

• PASSIVE INFORMATION COLLECTION: As you navigate through a website, certain technical information can be passively collected (that is, gathered without you actively providing the information) using various technologies and means, such as Internet Protocol addresses, cookies, Internet tags, and navigational data collection.

This Website may collect your Internet Protocol (“IP“) addresses.  Sharon Stacey Music uses your IP address to diagnose problems with our server, to report aggregate information, to determine the fastest route for your computer to use in connecting to this Website, and to administer and improve this Website.

A “cookie” is a bit of information that a website sends to your web browser, to help the website remember information about you and your preferences. This Website uses cookies. Further information on the types of cookies used is detailed below.

“Session” cookies are temporary bits of information that are erased once you exit your web browser window or otherwise turn your computer off.  Session cookies are used to improve navigation on websites and to collect aggregate statistical information. This Website uses session cookies.

“Navigational data” (“log files”, “server logs”, and “clickstream” data) are used for system management, to improve the content of the website, for market research purposes, and to communicate information to visitors. The information collected for these purposes is the IP address that requested the web page. This Website uses navigational data.

More information can be found in our cookies policy here. 

USE OF INFORMATION

Except as otherwise stated, Sharon Stacey Music may use information that you provide to us and that we collect from you:

• to improve the content of this Website
• to register you for an event 
• to customise this Website to your preferences;
• to communicate information to you (if you have requested it);
• to provide you with the information that you request from us;
• to notify you of any changes to our services;
• to administer our Website and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
• as part of our efforts to keep our Website safe and secure;
• to improve our Website to ensure that content is presented in the most effective manner for you and for your computer; and
• for our marketing and research purposes, and for the purposes specified in this Privacy Policy.

If you provide personally identifiable information to this Website, Sharon Stacey Music may combine such information with other actively collected information unless Sharon Stacey Music specifies otherwise at the point of collection. Sharon Stacey Music will take reasonable measures to prevent personally identifiable information from being combined with passively collected information, unless you consent otherwise.

DISCLOSURE OF INFORMATION

By submitting your personal information, you agree that we have the right to share your personal information submitted by you with selected third parties including:

• business partners for the performance of any contract we enter into with them or you; and
• analytics and search engine providers that assist us in the improvement and optimisation of this Website.

We will disclose your personal information to third parties:

• if Sharon Stacey Music or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets;
• if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms and conditions or
• to protect the rights, property, or safety of Sharon Stacey Music.

In addition, Sharon Stacey Music will make full use of all information acquired through this Website that is not in a personally identifiable form.

LINKS TO OTHER WEBSITES

This Website may contain links or references to other websites. If you use such links or references you will leave this Website.  Please be aware that Sharon Stacey Music does not control other websites and that, in any case, this Privacy Policy does not apply to any other website. Sharon Stacey Music encourages you to read the privacy policy of every website you visit and will not accept responsibility or liability for such privacy policies. You should check the policies before you submit any personal information to those websites.

PROVIDING SERVICES 

The legal basis on which Sharon Stacey Music will process your personal data is: 

1. a) performance of a contract – when you ask us to provide you with any services we offer or request information about those services we offer
2. b) legitimate interest – where your employer has contracted with us to provide you with services 
3. c) legitimate interest – if we are marketing to you, please see below for more details on marketing

What data do we collect? 

Personal data, or personal information, means any information about a living individual from which that person can be identified. In order to communicate with you, to provide you with services or information, we may collect, use, store and transfer different kinds of personal data about you. 

• Personal identification information (Name, email address and telephone numbers, etc.) either provided by you or your employer
• Special Category Data and Monitoring Information that you provide by submitting your information via an online form e.g. age, disability, racial or ethnic origin, religious belief, physical or mental health condition, generic data and biometric data.
• The sector you work in and the company you work for
• Details about your professional qualifications, experience and knowledge

In some cases, you may choose to provide unsolicited personal information (information we have not asked for). Where this is the case, this personal data will be handled with the same care as any other personal data we process and in accordance with data protection legislation as laid out in this notice. 

How we collect and use your personal data?  

Indirect Data Collection – Sharon Stacey Music 

Sharon Stacey Music will be provided with your data from your employer who we have contracted with to provide you with services. 

Direct Data Collection – Sharon Stacey Music

Sharon Stacey Music will collect your personal data so that we can:

• Process your information for an event
• Effectively communicate with you about the event
• After the event, we will anonymise the data and use it as a resource to analyse and provide aggregate information in our evaluation and impact reports and marketing/targeting recruitment initiatives
• Provide you with details of opportunities to which you have stated you would be interested in hearing about.
• Equality monitoring 

Who will we share your personal data with?

Third Party Service Providers – Processors and Service Providers

We may use contractors to provide our services. We require all third-party service providers/processors to respect the security of your personal data and to treat it in accordance with the law. Third-party service providers/processors will not use your personal data for their own purposes. 

Law enforcement or other government and regulatory agencies

We may be required by law to disclose certain information to the police or other relevant authorities in circumstances e.g. where we think you or someone else is at serious risk of harm. 

How long will we retain and store your personal data and information?

We will only retain your personal data and for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. 

Marketing

We will use your personal data to send you updates (by email, text message, telephone) about our  services, including exclusive offers, promotions or new services.

We have a legitimate interest in using your personal data for marketing purposes (see above ‘How and why we use your personal data’). This means we do not usually need your consent to send you marketing information. If we change our marketing approach in the future so that consent is needed, we will ask for this separately and clearly.

You have the right to opt out of receiving marketing communications at any time by:

• contacting us at info@sharonstaceymusic.com;
• using the ‘unsubscribe’ link in emails or responding STOP in text;

We may ask you to confirm or update your marketing preferences if you ask us to provide further services in the future, or if there are changes in the law, regulation, or the structure of our business.

We will always treat your personal data with the utmost respect and never sell it with other organisations for marketing purposes.

Your Data Protection Rights and More Information

Your Data Protection Rights

Controllers within or outside the EU are required to respond to requests from EU data subjects who ask to exercise their Data Protection Rights. Under Data Protection, you are entitled to exercise the following rights:

• Right of Access: You have the right to find out what kind of personal data is held about you and request access to this information.
• Right of Rectification: Request that the Controllers correct any personal data you believe is inaccurate. You also have the right to request the Controllers complete information you believed is incomplete.
• Right to Data Portability: You have the right to request that the Controllers transfer your personal data to another organisation, or directly to you, under certain conditions. 
• Right to Restrict Processing: You have the right to request the Controllers restrict the processing of your personal data, under certain conditions, including if you believe that the personal data about you is incorrect or the use is unlawful.
• Right to Object: You have the right to object to the Controllers processing your personal data, under certain conditions, including where a party is processing it on legitimate interest basis, and object to having your personal data deleted.
• Right to Erasure: You have the right to request the Controllers erase your personal data, under certain conditions.

If you have any questions about how Sharon Stacey Music handles or processes your personal data and you wish to find out about your rights, or you are unhappy with the processing of your personal data or wish to withdraw your consent please contact us on the email below.

If you make a request, we have one month (30 days) to respond to you, unless circumstances apply that allow us to extend that time frame. You will not be charged for data subject access requests (except where the request might be excessive or unreasonable). If you would like to exercise any of these rights, please contact:

Email: Sharon Stacey at sharon@sharonstaceymusic.com 

How to complain 

Please contact us if you have any queries or concerns about our use of your personal data (see below ‘How to contact us’). We hope we will be able to resolve any issues you may have.

You also have the right to lodge a complaint with the Information Commissioner.

The UK’s Information Commissioner may be contacted using the details at https://ico.org.uk/make-a-complaint or by telephone: 0303 123 1113.

Changes to this Privacy Notice 

This Privacy Notice may be updated from time to time. Any updates will appear on this webpage, and, where appropriate, notified to you by e-mail

This notice was last updated in March 2022

If you have any questions about this privacy notice please contact Sharon Stacey as detailed above.